Healthcare and Care
Practical staff management solutions for care companies
Managing schedules to ensure 24 hour care cover used to be a problem for our care home customers, some were still relying on spreadsheets to manage attendance. Our workforce attendance solutions enable care home managers and supervisors to easily create and manage multiple shifts and schedules and keep accurate track of hours worked for payroll. Real time dashboards and admin screens show who’s in, sick or on annual leave which makes it simple to change staff schedules and organise cover as required.
Biometric clocking in using fingerprint, face or hand scanning prevents staff clocking in for each other, adding another level of security. Biometric clocking in is a way to gather accurate attendance data and ensure people are paid correctly for the hours they’ve worked.
The HR module makes managing holidays and other HR related information, such as DBS checks and training certificates simple too.
Employee Self-Service web-based phone clocking adds flexibility for domiciliary care staff to clock in on client visits, their clocking locations can be tracked and viewed on Google maps. Staff can also view schedules on their smartphones or a tablet and request holidays and other time off.
Our attendance solution works well for The Cote Charity (Care Homes) in Bristol, “The system is easy to use and navigate around. It’s time saving looking at staff HR issues such as sickness and holiday. The memo tab on each member of staffs’ employee records is very helpful to communicate with staff with permitted access.”
Another care home customer is Treasure homes...
Treasure Homes provides residential, dementia and nursing care for the elderly. Around 180 healthcare workers are employed across three homes. Staff are primarily on shift work and provide cover 24/7, 365 days a year. They chose the Chronologic Workforce Management System with biometric fingerprint clocking, Employee Self-Service web-based clocking and the additional Workflow Module for alerts and reminders.
David Gillespie is Managing Director.
“We now have much better control of staff planning and timekeeping. The system’s comprehensive user options mean we can safely let our remote sites manage routine aspects of their own teams and this has substantially reduced the workload in our main finance office. It’s also proving to be a very reliable product.”
“The system communicates well with our payroll software which saves us a lot of manual inputting.”