Flexitime and annualised hours

Many businesses struggle with managing working patterns that don’t fit a ‘norm’. Since the 30 June 2014 every employee has the statutory right to request flexible working after 26 weeks employment service. The onus is on employers to listen reasonably to flexible working requests from their employees.

Studies show that employees who are enabled to take advantage of flexible working including part-time, flexitime, staggered hours and compressed hours tend to be more productive and engaged.

The Chronologic Workforce Management System makes it simple to keep track of employee’s hours and work patterns to ensure accurate pay and appropriate resourcing – so everyone is happy!

In the Chronologic system Flexitime and Annualised hours work in conjunction with the Daily Rules taking on an extra parameter called the Flex Deduct Hours. Flex Deduct Hours are the hours by which to adjust the Flexi Balance per day.

The Flex Rule defines the Flex Period (number of days, weeks or months) and the rules for setting up and carrying over the Flexi Balance at the start and end of the Flexi Period for each employee.

The Flexi Balance can be set to increase or decrease when the employee works time over the Flex Deduct Hours, meaning that the balance can be owed to the employee or the employer.

Annualised hours can also use the TOIL (Time off in Lieu) module or automatically modified weekly rules depending on your annualised hours rules.

If you’d like to discuss how to manage different flexible working options – get in touch.

Annualised hours: An employee works a certain number of hours over the whole year. The core of an agreement is normally a period of regular hours or shifts with the remaining time left unallocated and used on an ‘as and when’ basis. The employee may be paid in advance for the unallocated time and could be called on at short notice to cover peaks in seasonal demand or absent colleagues.

Flexitime: Some employers enable staff to ‘bank time’ allowing them to leave early, come in late or take time off. Other systems work around core hours with flexible start, end and lunch breaks.

Compressed hours: Employees work longer hours over a week but then have a short day e.g. Instead of working 9 – 5 Mon – Fri they work 9 – 6 Mon – Thurs and work a half day on Friday.