Every business needs to manage its workforce efficiently. After all, employees are one of the most vital assets of any organisation. HR may have once been considered a side function to the essential core of getting on with business. Now, however, managers and supervisors have realised that having ‘best practice’ in HR means making the most of your valuable asset, leading the way to greater business success.
Best practice in HR simply draws on the tried and tested methods of managing a workforce – it means doing what works best to keep a track of your employees’ holidays, sickness absences, attendance, payroll and more. It also means having due regard to the well-being of your employees and making sure you comply with the law.
The Chronologic Workforce Management System (CWFMS) is designed to put people management at the heart of a business. Our HR module brings together all your HR information, including time and attendance data, in one place. Once up and running it means that your company will have to spend less time on tracking down bits of information about employees and on keeping data. That’s because our system is designed to make life easier and more efficient for the people responsible for HR and HR teams. With the Chronologic Workforce Management System you can apply HR best practice in many areas including:
Absence management is an essential function of workforce management if you want to keep productivity and costs in check. The CWFMS includes calendars to prevent holiday clashes and reporting on sickness absence. The declining rate of absenteeism nationally is itself due to employers improving absence management, for example by paying closer attention to staff wellbeing as well as putting in place more robust monitoring and support processes.
Time and attendance
The CWFMS generates timesheets from clocking-in data. This time and attendance data is processed into net hours, shifts and other calculations which you can choose to specify. The data can be exported to payroll in a choice of formats. Having clear and transparent data helps managers to meet regulatory and legislative requirements and reduces disputes and claims.
Alerts and reminders
These can be set up to draw attention to late clocking or to expiring licences and permits. You can even set up a ‘traffic light’ system of alerts indicating the different levels of importance. It all adds up to be being efficient and not dropping one of the many balls in play in any thriving business.
Health and Safety
An important area for best practice in HR, a key concern for employers and employees alike should be the prevention of accidents and ill health caused by work. The CWFMS helps the business to stay compliant and supports the employee’s wellbeing. For example, you can monitor hours for Working Time Regulations, make use of the Fire Roll Call and control door access for safety and security.
Not everyone has the resources of a huge team of HR staff. Managers and supervisors are increasingly hard-pressed with the demands on them from all directions.Here are some more ways in which the Chronologic Workforce Management System can help you organise your business:
Different departments doing their own thing?
Different departments can now have a single organisational view rather than information being held on different systems. This means cutting down on time-wasting and error-prone duplication.
Can’t find employee information?
Store and find employee information and related documents quickly.
Not sure who’s looking at confidential information?
You can easily set up appropriate view and access permissions meaning that information is only accessible to approved staff. Data security is assured.
Mountains of muddled information in different places?
Supervisors and managers can access the data, standard and custom reports and documents that are relevant to them.
Research has shown that good HR policies and procedures played a significant role in boosting the overall success of a business. Using Chronologic’s Workforce Management System means that you can be sure of applying your HR practices efficiently, fairly and in compliance with the law.