Feature Summary
A quick guide to some of the key features in Chronologic’s time attendance software
The Chronologic Workforce Management System |
Key features |
| Scalable and flexible | |
| Number of employees who can clock in. | Unlimited |
| Number of administration and management users. | Unlimited |
| Number of departments / groups / sites that can be added to. | Unlimited |
| Different security and access levels can be set as appropriate for users - read only to main administrator. | Yes |
| HR Module keep contact details, training, dates of employment, appraisal dates and NI number all in one place. | Yes |
| Record certificate expiry dates, hygiene and Fork Lift Truck licences, work visa information, etc. User configurable HR screens. i.e. date, list, number and text fields, store and retrieve scanned employee documents. Import data from, and link to HR systems. | Yes |
| Payroll management | |
| Number of types of time that can be calculated. e.g. Basic, Overtime, Shift Allowance, Public Holiday, etc. | 40 |
| Edit timesheets: add or edit clocking times, hours worked and change the daily rule selection. | Yes |
| Easily manage employee’s overtime, breaks, bonuses and rounding. | Yes |
| Flexitime rules: these are a set of rules which calculate an employee’s flexi balance in a given flexi period making it easy to keep track of hours worked. |
Yes |
| Time off in Lieu (TOIL ) calculation. | Yes |
| Automatic timed download of clockings. Clocking / signing in terminals can be set to download the data at whatever intervals are required. |
Yes |
| Standard reports include payroll, timesheets, lateness, infringements and absences. View on screen, export or print out. | Yes |
| User configurable HR reports. | Yes |
| Export payroll data in Excel and .csv formats and to Sage Payroll. | Yes |
| Export to other payroll systems including Pegasus, Earnie, Iris and Qtac. | Yes |
| Holidays, sickness and absence | |
| Pre-book absence and holidays for individual employee’s and across departments or an organisation. Individual holiday requests and approvals can be managed online. | Yes |
| Define absence parameters within the context of your organisation’s own working practices. | Yes |
| Calendars: see at a glance individual employee’s holidays and absences. Holidays such as Bank Holidays can be block-booked across one or many calendars with automatic hours adjustment if worked. | Yes |
| Exception management: quickly and easily identify anomalies such as unexpected and missing clockings, unauthorised overtime, absences, target hours, requested holiday, unexpected working and working when on holiday. | Yes |
| Rotas, shifts and scheduling | |
| It’s simple to add and change the rules that are applied to calculate hours and pay. You can have as many rules as you need. | Unlimited |
| Manage fixed and rotating schedules easily. | Yes |
| Day Plans - match skills and staff to deliver events and projects. | Yes |
| Basic scripting of complicated rules. | Yes |
| Advanced scripting of complicated rules. | Yes |
| Rota / shift planning: it’s easy to manage mixed, random and scheduled shift allocation. Functionality also includes planned hours and cost monitoring reports. | Yes |
| Daily run out. | Yes |
| Watch screen: a real time view of who’s in or out. | Yes |
| % workforce availability calculation helps managers and supervisors to plan resources. This includes ratio to expected revenue used by restaurants and hotels. | Yes |
| Reporting and data export | |
| Use report designer to create and manage bespoke reports. | Yes |
| Advanced reporting including by employee, department, by day, month, year, lateness, overtime, etc. All can be customised. | Yes |
| Standard reports include payroll and timesheets. | Yes |
| Bradford Factor analysis can be applied which monitors short-term absenteeism to determine possible negative impact on organisational operations. | Yes |
| Working Time Regulations report: ensures your organisation complies with the European Working Time Directive. | Yes |
| Export payroll data in Excel and .csv formats and to Sage payroll. | Yes |
| Export to other payroll systems including Pegasus, Earnie, Iris and Qtac. | Yes |
| Save and export reports in PDF, .html, Excel, .CSV, .rtf, TIFF and .txt formats. | Yes |
| Fire alarm roll call: printouts of employees on site can be sent to pre-designated printers. Reports can be automatically sent to printers in the fire alarm area. Reports can also be emailed. | Yes |
| Scheduled reports and emails can be sent automatically to nominated contacts (this is part of the optional Workflow module). | Yes |
| Optional modules | |
| Cost centre: shows employee hours worked by cost centre which helps to keep project costs and resources on track. | Yes |
| Workflow: sets up alerts which bring attention to irregularities such as late clockings and expiries like licence renewals and training. | Yes |
| Employee Self-Service: online clocking using PC, smartphone or tablet. Employees can view their timesheets and calendars, and book holidays and absences. Managers and supervisors can view remote employee attendance / clockings by location. |
Yes |
| Managers and supervisors can view remote employee attendance / clockings by GPS location. | Yes |
| Web Admin: Manage timesheets, HR and other data off-site using a laptop, tablet, smartphone or Mac. | Yes |
| Attendance Board - real time attendance display screens. | Yes |
| Clocking options | |
| Biometric fingerprint, facial recognition and hand scanning terminals. | Yes |
| RFID swipe card and proximity fob terminals. | Yes |
| Web clocking for PCs, Macs, tablets and smartphones. | Yes |
To find out more – call 01761 410015, email us or click chat to tell us what you’re looking for or to request an online demo.
The simple but smart, cloud-based clocking in system
