Work Rotas

A flexible way to manage resourcing

Around 17% of the UK’s working population works some sort of shift

That’s a lot of planning and scheduling!

Our work rotas in the system make it easy to create and manage shifts, schedules, rotas or rosters to ensure the right people are in the right place at the right time to deliver your products and services. If employees don’t turn up, it’s easy to re-schedule.

The flexibility of the time and attendance rules for the tracking of the many different start and end times and the ease with which the rota can be programmed saves us time.

Work rotas Work Rotas

Work rotas

Work schedules
Simple rotas and schedules are normally applied to a week’s working but can be any length of time up to 400 days for a rotating shift pattern. Work Schedules are designed for organisations with employees following predictable, repeating work patterns such as one-off, continentals, triples and double days.

Complex work rotas and schedules
If employees work flexible shifts with no pattern, Rotas are used to define the patterns or rules that employees work. Each employee can have multiple shifts per day where split shift working is in operation. Shift swaps and authorised overtime can also be pre-programmed.

Workforce availability with rota software

The availability calendar shows workforce availability by type of absence so it’s easy to see who’s available across a week or month.

The calendar shows the counts and percentages of employees available by day. Further information about specific skills required by group or whether First Aiders or Fire Marshals are needed on site could also be factored-in. Changes to the rota and pre-authorisation of overtime can also be done via this screen.

Selecting employee skills for events and projects

Day Plans are an effective way to ensure that the correct staffing and skill levels are available to deliver particular tasks, projects, events, etc.

For example hotel and hospitality customers use Day Plans to plan and manage staff resourcing for weddings, business conferences and other events. A health customer uses Day Plans to make sure the right staff are available at their day clinics.

Custom scripting

Simple scripting per shift (with no re-use) can be used ‘out of the box’.

Chronologic time and attendance software offers sophisticated rules scripting which can be tailored to precisely match your requirements. Scripting can be stored centrally and applied to the appropriate shifts with central editing capability for fast changes or updates. This can include the ability to calculate and enter money values on the timesheet automatically if required.

Shift allowances and complex HR data based calculations are facilitated using built-in scripting options for full calculation customisation. The system can apply further rules to a week or multiple weeks so that accumulated hours are balanced on a period basis for overtime / TOIL or flexitime calculations, etc.